Healthcare Solution

Hospital Medical Equipment Tracking

Manage where shared medical equipment sits and how it moved on one consistent basis. Location evidence remains for collection, inspection and asset audits.

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Check the area a piece of medical equipment is in and look up its movement history

TwinTracker BLE receives the signal from the ORBRO Tag attached to each piece of medical equipment. ORBRO Edge(BLE) runs the positioning, and the history stored on ORBRO Server is looked up in ORBRO OS. Ward and storage room areas are set to match the reception range and the hospital floor plan.

TwinTracker BLE

A BLE signal receiver installed in wards and shared storage areas. It passes the signals received from tags to the positioning system, and power and communication run over the PoE network. Reception range varies by area depending on walls and equipment layout.

Shared Equipment Location Lookup

Equipment location and distribution by ward are checked against the registered tags. Equipment back in the shared storage room is matched against the collection list.

Staff checking wards and storage areas to find a needed piece of medical equipment

Find the medical equipment you need

Look up on the floor plan which area holds the medical equipment you need. ORBRO OS marks the area where the equipment tag was detected on the hospital floor plan. Staff use the marked ward and storage area as the starting point for walking to an infusion pump or a mobile ultrasound unit.

Asset register example matching equipment asset numbers with BLE tag identification numbers

Link equipment to tag numbers

Match the equipment number in the hospital asset register against the ORBRO Tag identification number. Registering the tag attached to each piece of medical equipment separates location by device. When a tag is replaced or moved to another unit, the administrator updates the mapping register at the same time.

Ward-wide Overview example showing the layout of patient rooms and shared areas

Compare shared equipment distribution by ward

See how equipment is spread across wards and the shared storage room. Detected tag counts and distribution are shown against the ward and storage areas registered in ORBRO OS. Staff compare that with actual usage requests and ward conditions to pick which units to move.

Checking medical equipment collected back into the shared storage area after use

Equipment returned to shared storage

Use location to confirm that equipment finished with is back in the shared storage room. Tags detected by TwinTracker BLE in the storage area show whether the units due for collection have arrived. Whether a unit is available and whether cleaning is complete are checked separately by staff under hospital procedure.

Equipment Operating Record Review

Movement records feed scheduled inspection, asset audits and shift handover. Whether a unit is in use and whether the work is finished are confirmed by hospital staff.

Moving medical equipment between wards while checking the areas it passes through

Movement records across floors and areas

Retrace in time order the wards and areas a unit moved through. ORBRO Server stores the areas where registered tags were detected together with the location change history. Staff compare that with usage requests or transport records to review which areas the equipment passed through.

Hospital staff collecting and inspecting medical equipment due for scheduled inspection

Collect equipment due for scheduled inspection

Plan the collection route starting from the units on the scheduled inspection list. Staff match the hospital inspection register against location in ORBRO OS to find the ward holding each unit. Inspection scheduling and completion follow the existing management procedure, and the time of collection is agreed with the ward concerned.

Staff matching the hospital asset register against the physical equipment on site

Onsite assets matched against the register

During a periodic asset audit, start from the location of the medical equipment listed in the register. The tag location shown in ORBRO OS narrows down which units staff have to look for on site. After the equipment number and physical condition are checked, the audit result is written into the hospital asset register.

Hospital staff at shift change checking shared equipment locations and handover notes

Hand over shared equipment locations at shift change

Pass on where the shared equipment stands to the staff taking over the shift. The outgoing and incoming staff compare side by side what the area locations and movement history in ORBRO OS show. Whether a unit is in use and whether it has been collected are checked together with the ward handover record.

Components Based on ORBRO OS

Each solution operates with various products connected on top of ORBRO OS. Configurations can be flexibly adjusted depending on the scope of application and on-site conditions.

ORBRO OS2

Align location, video, and sensor data on a spatial layer to turn all on-site situations into a single operational workflow.

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BLE Location Tracking

BLE is an optimal technology for managing large-scale assets simultaneously at low cost. It enables real-time monitoring of thousands of assets, supporting efficient operations and cost reduction.

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